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U of L New Media Rep Blog

Friday, November 19, 2004

New Media Faculty Meeting Minutes #25 

Wednesday, November 3, 2004
1:00 p.m. – W866

#25 Minutes

Present: David Clearwater Chair, Bob Cousins, Amrita Deshpande, Nick Fai, Jill Flaman, James Graham, Christopher Moore, Gerald Prost, Daniela Sirbu, Will Smith, Jeff Milner, Student Representative, and Jill Payant, Recording Secretary.

Regrets: Terry Gallie, Anna Pickering,

I Adoption of the Agenda
With the following additions
4.1 New Media-L List Serve
4.2 Relic Entertainment & Motion Builder
4.3 Portable Sound System
4.4 WACOM Tablets (Sirbu)
4.5 Student Rep

Graham/Fai Carried.

II Adoption of and Business Arising from the Previous Minutes (sent to the department on November 3, 2004) With the following change:
Item 3.8 from the # 24 minutes to read:

Graduation Update (Smith) James Graham, Anna Pickering and Will Smith attended Fall 2004 Convocation over the weekend. There were six (6) graduates from the New Media Department.

Will had the opportunity of speaking with the head of a Canadian animation firm, and took him on a tour of the MOCAP room.

Cousins/Moore. Carried

III 3.1 Chair’s report
3.1.1 Budget – Margot O’Donnell has informed the Chair the department has reached their maximum spending for the year with an approximately $4,000.00 balance left. Recent spending has included the purchase of needed software, lighting kits and microphones. David indicated the department budget needed to be reworked to include some changes in department spending such as with a travel budget, etc.,

3.1.2 Dean’s Advisory Meeting, Wednesday, November 3, 2004 – Per the request of the Dean please provide a list of five (5) bulleted description items of what the NMED faculty would like highlighted regarding the direction and mandate of the department. This will be presented to the University President and Public Relations Office.

The following suggestions were made regarding the;

Technologically Advanced and Unique Program/Degree
at the U of L which includes all art integrations.

Focus of qualities and characteristics in our graduates

Please forward to David any additional suggestions that you may have.

3.1.3 Markers & TA’s – A recent discussion briefly touched on Faculty policy, but did not fully explore the issues with TA’s. Such positions for the department are an issue of budget allocations and will be better addressed when budget concerns are alleviated.

3.1.4 Theatre Department Bookings – Leslie Robinson-Green informed David of new department policies arising in Theatre and Dramatic arts regarding the booking of facilities, which states that booking dates for the various theatre venues could not extend further than 2 years in advance.

3.2 Music, Machines and New Media (Smith) All department faculty, staff and student representatives are entitled to one complimentary ticket to the Music, Machines and New Media concerts on November 12 & November 19, 2004. Please contact the Box Office in advance of the concert date to receive your complimentary ticket. As in keeping with new policies no complimentary tickets will be issued at the door.

Performances dominated by New Media submissions.

3.3 New Media Month (Smith) City permit for functions on March 5th & March 19th, has been received. Faculty asked to submit work for the Lethbridge Themed, November 19th presentation in the City Center foyer. Please see Will for submission information, questions or concerns.

3.4 Funding Proposal (Graham) James reported that the Dean and other department members had recently met with the head of a Canadian animation firm who expressed a solid interest in the New Media department, curriculum, its faculty and students. It was suggested that the New Media department draft a proposal to this company for a possible contribution. Daniela produced and submitted to David, a proposal for the Animation Course in regards to this matter.

David has asked for an informal and optional meeting with any available department members to develop ideas and begin work on a proposal. This meeting date is scheduled for Friday, November 5, 3:30 p.m. in W866.

IV Items for Discussion/Action

4.1 New Media-L List Serve (Clearwater) A newmedia-l list serve has been created to accommodate information emails to the entire new media student body. This list serve will be by an optional sign-up method (specific information will be forwarded to the whole New Media student body later today) and will be used for administrative purposes only and to transmit important department information.

Motion: That posting ability be limited to David Clearwater, Anna Pickering and Jill Payant. Smith/Fai. Carried

4.2 Relic Entertainment & Motion Builder (Graham)

Motion to buy 5 licenses to use for spring 05.
Smith/Fai Carried.

Nick Fai asked to proceed immediately with purchase.

4.3 Portable Sound System (Clearwater) David asked Nick Fai to pursue the quotes regarding the portable sound system for an immediate purchase.

4.4 WACOM Tablets (Sirbu) One WACOM tablet will be removed from W700 to accommodate Daniela Sirbu’s Static Image Processing, and another will be ordered for the instructor for spring 2005.

4.5 Student Representative (Milner) In light of the recent lack of interest in the nomination and election process for a second New Media Student Representative, the nominating process has been deferred until January 2005.

V Other Business
5.1 Bob Cousins is looking at organizing and promoting a writer/director workshop. Bob will speak with Terry Gallie, New Media and Frank Totino, Theatre and Dramatic Arts and report to the New Media department at a later date.

VI Adjournment Fai, 2:10 p.m.

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