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U of L New Media Rep Blog

Thursday, September 30, 2004

New Media Department Meeting #22 

New Media Department Meeting
Wednesday, September 15, 2004
W866 - 1:00 p.m.
Minutes #22

Present: David Clearwater, Chair, Bob Cousins, Amrita Deshpande, Nick Fai, Jill Flaman, Terry Gallie, Christopher Moore, Anna Pickering, Gerald Prost, Daniela Sirbu, Will Smith, Jeff Milner, Student Representative and Jill Payant, Recording Secretary.

Regrets: James Graham

I Adoption of the Agenda - with the following change
To strike Item for Discussion/Action 4.7 which reads:
Production management Course Relevance to NM Curriculum until such time that James Graham would be able to present.
Cousins/Gallie. Carried.

II Adoption of the Previous Minutes, sent to the department members on September 9, 2004. Fai/Pickering. Carried


III Items for Information

3.1 Reminders: (Clearwater) Book Order Deadlines – please have text book requisitions for Spring 2005 to Jill by Friday, September 17, 2004. Course Outlines for the fall semester are due to Jill as well and the CLR deadline is Monday, October 4, 2005

3.2 New Media Summer Camp Update (Clearwater) David reported the
over-all profits for the New Media Summer camps are meager at best. The 2002 camp reflected a loss, while the 2003 & 2004 camps reported a profit. Profit made is streamlined towards Abbondanza funds.

3.3 Library Purchases (Books serials, DVD’s) (Clearwater) For purchases see Glenna Westwood, FA Librarian.

3.4 Use (and abuse) of Administrative Staff (Clearwater) David reminded the
department that the Administrative Support, according to the position’s job description, acquires work requests from the Chair. If department members need help with a specific task, please see the Chair to have the request approved.

For incoming new department personnel, a packet outlining orientation needs will be compiled and distributed to help with the integrating process. A University contact list for new employees will be presented for a future Item for Action.

3.5 Lab Upgrade Update (B5 Labs, PE 244 and others) (Clearwater) Labs are
looking great, however, lighting remains an issue in B520. It was decided on a specific set of lab rules to be initiated – this item will become a future Item for Discussion/Action soon.

If you teach in these labs and would like to submit a list of changes or suggestions, please see Will Smith.

4.0 Microphones have been purchased and a cost for window blinds has been submitted, also to be discussed at a later date.

3.6 Course Incompletes (Clearwater) Course incompletes are to be submitted
for medical reasons only. This decision came out of the September 15, 2005 Advisory Meeting.

3.7 Exam Dates (Clearwater) All scheduled exam dates are considered firm
and unmoving.

3.8 Spring 2004 Timetable (Clearwater) If anyone has special needs for the
classes they are teaching (i.e., DVD's, data projector, etc.,) Please let the chair know in advance so information can be passed on to advising.

3.9 Town Hall Meeting (Clearwater) FYI the Fine Arts Town Hall Meeting
(U of L Administration and FA Faculty) will be held on Tuesday, Sept 28, 2004, probably at 12:00 p.m. If you have any questions or concerns, please see Ches Skinner or Carl Granzow.

3.10 University of Magdeburg Exchange Program (Clearwater) Two German professors are visiting Alberta institutions and are trying to set up an exchange program between the U of L and the University of Magdeburg, with a special interest in NMED. Long-term project.

3.11 Classroom Closures – Regional Health & Wellness Centre Construction
(Clearwater) Please refer to the Regional Health and Wellness Centre Classroom Closures handout for in-depth details regarding room closures during this renovation, with special interest in PE244.


IV Items for Discussion/Action

4.1 Student Representative Nomination/Election Process (Clearwater) A brief review on the student candidacy and nomination of previous years. Jeff Milner expressed an interest in helping to set up the nomination process and will meet with Jill at a later date to discuss method.

4.2 NMED STP Committee (Clearwater) –

Motion to retain the following individuals as the FA - STP Committee until further changes:
Will Smith, NMED,
Nick Wade, Art,
Lisa Doolittle, Drama
Peter Visentin, Music
Clearwater/Pickering. Carried.

4.3 New Media Mixer (Clearwater) Friday, October 8th target date. Jeff Milner submitted his name to be added to the coordinating committee. Gerry Prost indicated that the committee was still investigating ‘mixing’ ideas such as games, draws, work displays, multiplayer x-boxes and Dance Dance Revolution. If you have any suggestions please see James Graham, Gerry Prost or Jeff Milner.

4.4 Scaling back New Media Month (Clearwater) For the purpose of emphasizing curriculum planning.

Motion: To scale back for the New Media month, the scheduled video conferencing and various kiosks. Clearwater/Pickering. Carried.

Motion: To include as part of the New Media Month the SAAG Opening (Student and Graduate Exposure) on Friday, March 4, 2004. Clearwater/Fai. Carried

Motion: To Include as part of NM month; Lethbridge Public Library – Stories on DVD, Saturday, March 12, 2004. Smith/Prost. Carried

Motion: To include as part of the NMED month; City Centre Foyer – Student and Faculty Showcasing on Saturday, March 19, 2004
Clearwater/Pickering. Carried.

Since the SAAG Open Call, dated Friday, March 18, 2004, does not belong to the NMED department, it was left on the calendar.

4.5 Curriculum Committee – Schedule for Standardization of Intro Courses (Clearwater) While this was an agenda item, David asked—for sake of time—to strike it from the agenda and take it up again at the next meeting. David did indicate that he wants all full time faculty and Anna Pickering to take part in the Curriculum Committee.

Motion: To strike from the current agenda for discussion.
Clearwater/Smith. Carried

4.6 Lighting Kits for New Media Student Use (Gallie)
Terry informed the department regarding the upcoming expenditures for lighting kits, grip stands, flag kits and audio mixers. He will submit a current written itemized proposal with a grand total to be submitted to the chair and circulated through the department via email for approval prior to the next department meeting.

V Other Business

5.1 Deadline for Agenda Items: Agenda items must be into Jill by 10:00 a.m. on the day preceding the Department meeting

5.2 Anna Pickering has a New Media grad sheet that she has used to keep track of some of the recent graduates from the program and their current job status and whether they are working in the industry of their choice or not. Please see Anna if you would like to view this document.

5.3 Nick will bring in updated information regarding portable sound systems.

5.4 W700K – speakers have gone ‘missing’ – sub woofer and 2 speakers. Please see Nick Fai, if you know where they went.

5.5 For those professors who need/want keys to W700K – see Angela for key.

VI Adjournment - 2:45 p.m. Anna Pickering

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