Tuesday, September 07, 2004
New Media Department Meeting #21
NEW MEDIA DEPARTMENT MEETINGWednesday, September 1, 2004
1:00 – 2:45 p.m.
Minutes # 21
Present: David Clearwater, Chair, Bob Cousins, Amrita Deshpande, Terry Gallie, James Graham, Christopher Moore, Anna Pickering, Gerald Prost, Daniela Sirbu, Will Smith, Jeff Milner - Student Representative and Jill Payant - Recording Secretary.
Regrets: Nick Fai
Visitor: New Hire - Jill Flaman
I Adoption of the Agenda with the following additions
3.8 New Media Month (Smith)
3.9 New Media Camps (Milner)
3.10 Regularly Scheduled Department Meetings (Clearwater)
4.8 Software/Computer Collections (Smith)
4.9 Maya Discussion (Graham)
5.1 Curtains for the B520 Labs (Smith)
Pickering/Graham. Carried.
II Business Arising/Adoption of the Previous Minutes
Pickering/Prost. Carried.
III Items for Information
3.1 New Faculty Members (Clearwater)
3.1.1 David introduced Christopher Moore, who will be teaching two Net Art classes and Production Management. Christopher is currently in room W888.
3.1.2 David introduced new hire Jill Flaman whose official title is Admissions Advisor (New Media/Art). Jill will be responsible for incoming admissions, portfolio review, recruitment possibilities, alumni following, and a variety of other responsibilities.
3.1.3 Amrita Deshpande, teaching New Media 2020B for fall 2004
3.2 New Par Deadlines (Clearwater) Sept 15th, 2004 is the deadline set however paperwork may be submitted in advance.
3.3 New Faculty Hires – Subject area. (Clearwater) Ches indicated the department would be in a position to hire another faculty member next year. No word on what subject they will teach yet, but please see David for any subject area suggestions or input you may have. Formal discussions regarding this upcoming position will begin shortly.
3.4 Visiting Professor Hei Young Shin, Department of Character Design Youngsan, University Korea. (Clearwater) Please refer to attached email letter from Professor Shin dated July 27, 2004. This instructor has been formally invited to the University of Lethbridge and will share office space with Amrita Deshpande in W882. This is considered a sabbatical study for her.
3.5 Spring 2005 Course Assignments (Clearwater) Please refer to the timetable distributed during the department meeting and review carefully. If changes are required please let David know so the Registrar’s Office can address the changes. Subjects must remain as they are.
3.6 Installed Applications in AH/B5 Labs (Clearwater for Fai) Please refer to Software Installed in the AH Labs and Software installed in B519/B520 handouts distributed during the department meeting. Gerald Prost asked if it were possible for clips to be added to these New Media computers and was told to see Nick regarding this possible installation.
3.7 Bookstore Orders, Course Outlines, Spring 2005 Textbook orders (Clearwater) Please remember to take a walk up to the bookstore to check and make sure the book you ordered for your fall class is on the shelf. Also, Spring 2005 Textbook orders have been in your mailbox for a few days now if you are teaching in the spring. Please have those forms completely filled out, signed by the Chair and returned to Jill Payant in W850 no later than Friday, September 17, 2004, to avoid rising late charges. As well, a Course Outline of each of the courses you teach must be submitted to the Dean’s office to be kept on file. Please drop this off to Jill Payant in W850 as well and she will see it is kept for future references.
3.8 New Media Month (Smith) For departments information, March 2005 is designated as the high profile New Media Month David has set aside approx $10.000 for potential use.
3.9 New Media Camps (Milner) Jeff Milner reported on the success of the recent 4 New Media Camps offered to youth whose ages ranged from 11 – 17. These camps were one-week sessions during the month of July and included teaching students to write, shoot, edit film, and screen their product. There were approximately 10 – 14 children each week. Students created a DVD, which they were able to keep. This was considered a great experience in production management for the U of L students involved with the camps. Equipment wise, things looked pretty good. A brief discussion ensued regarding recovery and profit. It was suggested an honorarium be given to Jeff Milner and Keli Thomson to produce a curriculum guide and information packet. David will continue his discussion with Jeff and Keli.
3.10 Regularly Scheduled Department Meetings (Clearwater). No firm semester date was decided upon at this meeting however, the department agreed to meet the 1st & 3rd Wednesdays of every month at 1:00 – 1:45 p.m. starting September 15th, in room W866 if possible until a better time could be found.
IV Items for Discussion
4.1 New Media Mixer (Clearwater) James Graham and Gerry Prost have agreed to organize the annual New Media Mixer, which may be held sometime in September. Location appears to be an issue but the following suggestions were proposed: The Student Union bldg, Indian Battle Park area and the 5th floor University Theatre Lobby and adjacent large class rooms. Please contact James or Gerry if you have gently used New Media software and items to donate as raffle draws.
4.2 Curriculum: Standardization of Intro Courses (Clearwater) Item to be addressed this year, the department is looking for ways to standardize New Media 1000 (and other first/second year courses) and various other aspects are to be examined in future meetings. Curriculum committee struck consisting of the following individuals: Christopher Moore, Will Smith, Amrita Deshphande, Daniela Sirbu and Terry Gallie. This item will become an Item for Discussion on the next agenda.
4.3 New Media Student Society (Clearwater) Student Representative #2 vote will commence after the beginning of classes and will facilitate the organization of the New Media Student Society. The New Media Student body to be notified as to the specifics once the organization is underway.
4.4 New Schedule for lab Computer Purchases (Clearwater) Computer replacement program will commence to be a three-year purchase plan, possibly freeing up monies to allocate to other purchases. See David or Nick Fai for further explanation.
4.5 PAR Evaluation Criteria Standardization or Codification (Smith). Will is concerned that current methods for evaluating PARs and research does not adequately address the specific interests and activities of those working in New Media. Will distributed copies of evaluation criteria from other faculties and suggested the department consider the issue more carefully. Will offered to act on this and would appreciate input from other faculty members.
4.6 Camera Use for New Media 2020 (Deshpande) It was decided that the New Media course 2020 in question would not have access to the department owned cameras since AH labs do not have firewire inputs, because it adds another level of complexity to the delivery of a introductory course for non-majors, and to avoid conflict between other NM 2020 offerings. Suggestions included looking to the possible use of the Library equipment or consultations with James Graham and Gerry Prost regarding visual imagery.
4.7 W700 Usage Policy (Clearwater) The Music Dept has developed a Policy for the use of the Music Studio located within W700; please see David to review this policy. For New Media students who want access to W700, each instructor must submit a request in writing to David with a beginning and end date for each student along with their name and I.D. number. David will then forward the information to Jill Payant. Jill will process the necessary documentation. Each student should be advised to have their card scanned by the Security Department. When Security has received written authorization, the student’s access will be activated and will automatically terminate upon the last day the instructor has indicated. For further information, please see David or Jill Payant.
4.8 Computer/Software Collections (Smith) A brief discussion regarding possibly establishing a collection of antique software and hardware to give students an idea of various software usages, past and present. Minor concerns included: proper storage, cataloging, record keeping and space issues. The department is not accepting donations yet.
4.9 Maya Discussion (Graham) Please refer to the Proposal: Alias Wavefront Maya Costs handout for proposal and rationale. After extensive discussion, it was decided by many faculty that Maya would be extremely useful and that 51 licenses (for ‘B’ labs/faculty) of Maya Complete and 3 licenses of Maya Unlimited (for W700 labs) would be ordered.
V Other Business
5.1 Curtains for B520 (Smith) Due to the distracting nature of open windows, Will Smith has asked for the installation of louvered blinds for the B520 computer labs. Will has been asked by the Chair to submit a cost proposal in writing. This topic to be discussed at a later date.
VI Adjournment – 3:45, Pickering.
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